Privacy Policy
Effective date: October 27, 2026
R.A. Mirza Professional Corporation (“we”, “us”) is a firm of Chartered Professional Accountants in Mississauga, Ontario. This policy explains how we collect, use, disclose and protect personal information through this website and in providing our professional services. We handle personal information in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and our duty of confidentiality under the CPA Ontario Code of Professional Conduct.
1. Who is responsible
Our Privacy Officer is accountable for our compliance with this policy:
Rizwan Mirza, CPA, CA — Privacy Officer
R.A. Mirza Professional Corporation
6645 Kitimat Road, Suite 15
Mississauga, Ontario L5N 6J3
Phone: (905) 276-4624
Email: info@ramirza.ca
2. Information we collect
Through this website
- Enquiry and consultation forms: your name, email address, phone number, company name, industry, annual revenue range and the details of your message.
- Email updates: your email address, if you subscribe.
- Technical information: your IP address, browser type and the pages you visit, recorded in standard server logs and through cookies (see section 7).
When you become a client
To provide accounting, assurance, tax and payroll services, we collect the information needed for the engagement. Depending on the service, this may include identification details, financial records, tax information (including your Social Insurance Number where a tax filing requires it), banking details for payroll or remittances, and employee information needed to run payroll.
3. How we use your information
- To respond to your enquiry and assess whether we can help you
- To plan and carry out the services set out in our engagement letter
- To file returns and documents with the Canada Revenue Agency and other authorities on your behalf, with your authorization
- To meet our legal, regulatory and professional obligations, including client identification requirements where they apply
- To send you updates, only where you have agreed to receive them
We collect only the information we need for these purposes and do not use it for any other purpose without your consent, unless the law requires or permits it.
4. Consent
By submitting a form or engaging our services, you consent to our collecting and using your information as described here. You may withdraw your consent at any time, subject to legal or contractual restrictions, by contacting our Privacy Officer. Withdrawing consent may mean we cannot provide some services.
5. Disclosure
We do not sell, rent or trade personal information. We disclose it only:
- To government bodies such as the Canada Revenue Agency, when filing or corresponding on your behalf with your authorization
- To service providers who support our practice, such as our website host, email provider and accounting or tax software providers, who must protect it and use it only to provide their services to us
- To CPA Ontario, where required as part of professional practice inspection
- Where required or permitted by law, such as in response to a court order
Some of our service providers may store or process information outside Canada, including in the United States. Information held outside Canada may be accessible to authorities there under local law.
6. Email updates
We send commercial electronic messages only with your consent, as required by Canada’s Anti-Spam Legislation. Every message includes a way to unsubscribe, or you can contact us to be removed.
7. Cookies and third-party services
Our website uses cookies that are needed for it to work properly. We do not use advertising cookies. Some pages load content from third parties, including fonts from Google and the map on our Contact page from Google Maps. These providers may receive your IP address and may set their own cookies under their own privacy policies. You can block or delete cookies in your browser settings; some features may not work without them.
8. Retention
We keep personal information only as long as needed for the purposes above and to meet legal and professional record-keeping requirements, including those set by the Canada Revenue Agency and CPA Ontario. Enquiries that do not lead to an engagement are deleted after a reasonable period. When information is no longer needed, we destroy or anonymize it securely.
9. Safeguards
We protect personal information with physical, organizational and technical safeguards appropriate to its sensitivity, including restricted access, password-protected systems and written confidentiality agreements with anyone who has access to client information.
Please do not send sensitive information — such as your Social Insurance Number, tax slips or financial statements — through our website forms or regular email. Contact us and we will arrange a secure way to share documents.
10. Accuracy, access and correction
We take reasonable steps to keep your information accurate and up to date. You may ask to see the personal information we hold about you and ask us to correct it. Please send your request in writing to our Privacy Officer. We will respond within 30 days, and at no cost or minimal cost, which we will tell you about in advance. In limited cases the law allows or requires us to refuse access; if so, we will explain why.
11. Questions and complaints
If you have a question or concern about how we handle personal information, please contact our Privacy Officer using the details above. We will investigate every complaint and respond. If you are not satisfied with our response, you may contact the Office of the Privacy Commissioner of Canada.
12. Changes to this policy
We may update this policy from time to time. The effective date at the top shows when it was last changed.